This page is a guide for Owners to file an annual rent registrations and initial registrations with the Office of Rent Administration (ORA). New York State Law requires owners of housing accommodations to file apartment registrations, and provide each tenant in occupancy with a copy of the registration as it pertains to the tenant’s unit.
Annual registration information reflects apartment information for April 1 of the registration year and is be submitted through the Owner Rent Regulation Application (ORRA) online system.
Owners of rent regulated buildings not registered with ORA will need to file a paper initial registration submission of information applicable to the registration year the building first became subject to Rent Stabilization. The building is usually newly constructed and has become subject to Rent Stabilization due to receipt of 421-A Tax Benefits and/or a NYC Regulatory Agreement.
Annual Rent Registration Online (ARRO)
Annual Rent Registration Online (ARRO) is an application of the Owner Rent Regulation Applications (ORRA) system. The system has multiple applications for owners to file various submissions online with ORA. Click Owner Rent Regulation Applications to learn more and login.
ARRO is used to register rent regulated properties from 2001 forward.
For annual registrations for 2000 and prior, send an email request for blank forms to [email protected], specifying the registration year(s).
Since its inception in 2010, over 60,000 buildings and 1,000,000 apartments have successfully registered using ARRO.
Data can be entered at any time; however, the ability to SUBMIT the current year registration is not available until April 1.
If you have just acquired the building, please also file Form #RA-44: Owners Report Change of Ownership or Address.
The Forms & Reports function provides the ability to print:
• Annual registration summary forms
• Annual apartment registration forms for tenants
• Certified Rent Rolls and Owner Receipts
• Certified Registration Apartment Information rent histories for 5 years or All years
As a registered user of ARRO, you will be able to add and manage additional users that can access and submit your registration data. This function is available under Administration – User Maintenance.
Click Owner Rent Regulation Applications to learn more and login.
Take note that separate from ORRA, the owner forms below can also be completed online:
Please Note: All DHCR applications/online services are unavailable from approximately 12:30 am to 2:00 am each day.
Initial Rent Registration
Initial Rent Registration is required for rent regulated buildings not registered with ORA.
To learn if a registration statement is on file with ORA for your building, you can enter the address into DHCR’s Rent Regulated Building Search. You can also file a Request For Records Access - (Form REC-1) by emailing the completed form with proof of ownership (deed or tax bill) to [email protected].
To file, mail or hand-deliver your complete submission to DHCR’s Gertz Plaza location. The size of your submission will depend on the number of apartments in your building and involves 3 different paper forms:
RR-1(I ): Apartment Registration Form (submit one for each apartment)
RR-2(i) : Building Summary Form (submit one per building)
RR-3(i) : Building Services Form (submit one per building)
For directions to complete these forms, click the link that applies to your building among the list of different instructions below.
- Initial Rent Registration Instructions
- Initial Registration Instructions Addendum - Regulatory Agreement Buildings
- Initial Registration Instructions – 421a (1-15) Buildings
- Initial Registration Instructions – 421a (16) Tax Benefit Buildings
- Initial Registration Instructions – Village of Ossining
- Directions on Filing “Add-Ons” to a Previously Filed Registration
- Restrictions and Directions on Filing Amended Registrations
* Effective April 1, 2016 these forms should be submitted to DHCR/ORA, Rent Registration Unit, 92-31 Union Hall Street Jamaica, NY 11433 and should not be submitted to Hampton Plaza , Albany, NY
** Special Note- Owners of buildings in the Village of Ossining- you will be provided with specific Initial Registration Instructions by mail.
Forms, Fact Sheets, Operational Bulletins and Policy Statements.
This Fact Sheet contains information on the historical deregulation rent and income thresholds for vacant and occupied apartments. As of June 14, 2019, all forms of deregulation with the exception of 421-a (16) apartments, have been repealed.
This Fact Sheet contains Frequently Asked Questions related to foreclosure and owner and tenant’s rights.
Owners must file this form if there has been a change in address for the owner/managing agent, or a change in building ownership.
Operational Bulletin #91-2: Penalties for Failure to Pay Billed Administrative Fees for NYC Rent Stabilized Accommodations or for Apartments Covered by ETPA
This Operational Bulletin contains information on the penalties an owner may receive for failure to pay the annual administrative fee that is imposed by DHCR to assist in covering the cost of administering Rent Stabilization Law or ETPA.
Policy Statement #89-7: Collection of Administrative Fees: Housing Accommodations Permanently Not Subject to the RSL or ETPA and Application Form
This Policy Statement contains information on the legal situations which cause the permanent decontrol of housing accommodations from rent stabilization coverage in New York City and ETPA coverage in ETPA counties. Owners of permanently decontrolled housing accommodations are exempt from paying the administrative fee that is imposed on owners to assist DHCR in covering the cost of administering Rent Stabilization Law or ETPA.
This Policy Statement contains information on the procedure owners must follow when the legal status of a rent controlled apartment changes due to the tenant permanently vacating the apartment.
This Advisory Opinion contains information on the conditions that may be set forth in a DHCR order when a governmental agency or public benefit corporation and DHCR enter into an agreement regarding rent registrations that require the registration of more than one rent for each apartment.
Advisory Opinion #91-2: Rent Registration with DHCR Upon the Termination of Regulation Other Than Pursuant to the Rent Laws
This Advisory Opinion contains information on the procedures for initial apartment and building registrations by housing companies, such as Mitchell-Lama, that own buildings that are regulated by federal, state, or municipal laws other than the Rent Laws, where these companies decide to terminate such regulation through buy-outs, or such regulation is otherwise terminated.